All guides

Team & Documents

Upload and manage documents

Store contracts, permits, and organizer PDFs in the Documents Library — with role-based access control and optional event linking.

  1. 1Go to Dashboard → Documents.
  2. 2Click "Upload Document" and select a file from your computer.
  3. 3Give the document a name and optionally add a description.
  4. 4Set the access level: Owner only, Manager+, Staff+, or Crew+ — only members at that role level or above can view the file.
  5. 5Optionally link the document to an event by entering the event title — the document will appear on all events with that name across all years.
  6. 6Click Upload. The document appears in your library and is accessible to authorized team members.
  7. 7To remove a document, open it and click Delete.

Related guides

Set up your team and crew roster

Add team members, assign roles, set permissions, and store employee details securely in BoothBook.

Assign crew members to events

Assign specific team members to individual events so crew only see their own schedule, and filter events by crew member.