How-To Guides

Set up your business profile

Configure your business name, home address, mileage rate, and social details so BoothBook can auto-calculate deductions and personalize your reports.

Track your first event

Learn how to log an event in BoothBook — from entering the show details before the event to filling in income and expenses afterwards.

View your events calendar

Use the BoothBook calendar to see all confirmed events and accepted applications at a glance, and quickly jump to any event detail.

Understand Income Per Hour (IPH)

Income Per Hour helps you compare shows on a fair basis — learn how BoothBook calculates it and how to use it to prioritize next year's market schedule.

Track your mileage

Log round-trip miles for each show and let BoothBook automatically calculate your IRS mileage deduction — no spreadsheets required.

Use the packing list

Build a reusable booth packing list so you never forget tent stakes or your card reader again — check items off before each show and reset for the next one.

Delete or archive an event

Remove a cancelled show or tuck away old events you no longer need on your active dashboard without losing the historical data.

Add a deposit to a booth fee

Track partial booth fee payments — record an initial deposit when you apply and mark the remainder as paid once you've been invoiced by the organizer.

Filter and search your events

Quickly find any past or upcoming show using BoothBook's search bar, year filter, and status filters on the Events list.

Spread a booth fee across a season

Distribute a single season or annual booth fee across all same-named events in a year so each event shows its true per-show cost.

Add photos to an event

Upload booth photos to any event, add captions in the lightbox, and browse your full event gallery with year navigation.

Import and export events via CSV

Export your full event list as a spreadsheet or bulk-import events from a CSV file with automatic upsert matching.

Use sticky notes for recurring events

Write shared instructions once and have them appear automatically on every event in the same series — visible to you and your crew.

Use crew notes on an event

Write separate notes for your crew on any event, and control whether crew can also see your main event notes.

Filter inventory by stock level

Quickly find out-of-stock or low-stock items before a show using BoothBook's inventory search and stock level filters.

Use the applications tracker

Manage every market application in one place — log it when you apply, update the status as you hear back, and convert acceptances into full event records.

Import historical applications via CSV

Bulk-import past market applications using a CSV spreadsheet so you can get years of show history into BoothBook in minutes.

Find markets to apply to using FairFinder

Browse and discover craft fairs, art markets, and book fairs near you through FairFinder — right from within BoothBook.

Copy applications to next year

Carry forward your favourite market applications into the new season with one click — BoothBook resets statuses to "Planning" so you can re-apply fresh.

Update your application status

Keep your application tracker accurate by updating statuses as organizers respond — from Applied through to Accepted, Waitlisted, or Declined.

Run a tax report

Generate a complete year-end tax summary — income, expenses, and mileage deductions — and export it as a CSV to hand to your accountant.

Understand the analytics dashboard

Walk through every section of the Analytics dashboard — year-over-year comparisons, quarterly revenue charts, top events, and expense breakdowns.

Set an annual income goal

Set a yearly revenue target and watch a live progress bar on your dashboard update as you log events throughout the season.

Use the analytics year comparison

Compare revenue, expenses, and event counts side-by-side across two seasons to spot growth trends and make smarter show selections.

Use VendorTools from within BoothBook

Access the full free VendorTools suite — pricing calculators, break-even analysis, cash change helper, price tag maker, and more — directly from BoothBook.

Connect integrations

Link BoothBook to Google Calendar, Shopify, Etsy, or QuickBooks so your event and sales data stays in sync automatically.

Set up your public vendor page

Create a shareable public page that shows customers your upcoming markets — no account needed on their end, just a clean link you can put anywhere.

Track Shopify POS revenue per event

Name your Shopify POS devices, link them to events, and see exactly which register earned what at each market.

Sync Shopify products to inventory

Import your Shopify products into BoothBook's inventory counter for pre/post event tracking.

Run a Shopify tax report

Generate a Schedule C-ready tax report from your Shopify order data with monthly breakdowns and CSV export.

Sync gross revenue from Shopify into an event

Pull Shopify POS gross revenue directly into an event's income field with one click — no manual entry needed.

Sync Shopify inventory by store location

Pull stock quantities for a specific Shopify location when syncing products to BoothBook's inventory counter.

Set up your team and crew roster

Add team members, assign roles, set permissions, and store employee details securely in BoothBook.

Assign crew members to events

Assign specific team members to individual events so crew only see their own schedule, and filter events by crew member.

Upload and manage documents

Store contracts, permits, and organizer PDFs in the Documents Library — with role-based access control and optional event linking.